Mayor & Council

The Mayor will send out special congratulations for significant events and special milestones such as birthdays, anniversaries or grand openings.  Please contact the municipal office for further details.

To learn about of committees of council click here.

2025 Declarations of Conflict of Interest

• January 15, 2025 - A.Choi
• February 19, 2025 - M. McGill
• April 23, 2025 - M. McGill
• August 13, 2025 - M. McGill

2024 Declarations of Conflict of Interest

• February 21, 2024 - A. Choi
• October 23, 2024 - M. Vink
• November 20, 2024 - M. McGill
• December 18, 2024 - E. Myers

2023 Declarations of Conflict of Interest

• January 25, 2023 - A. Choi
• May 24, 2023 - A. Choi
• June 28, 2023 - A. Choi
• September 27, 2023 - A. Choi
• October 25, 2023 - A. Choi
• December 13, 2023 - A. Choi

2022 Declarations of Conflict of Interest

• January 12 - A. Choi
• January 26 - A. Choi
• February 23 - A. Choi
• February 23 - C. Cowell
• March 23 - M. Wilkins
• April 13 - A. Choi
• April 27 COA - M. Wilkins
• May 11 - A. Mayhew
• June 22 - M. Wilkins
• June 27 - A. Choi
• June 27 - C. Cowell
• October 12 - A. Choi 

2021 Declarations of Conflict of Interest

• February 10 - C. Cowell
• February 10 - M. McGill
• February 24 - C. Cowell
• March 10 - C. Cowell
• March 24 - A. Mayhew
• April 7 - C. Cowell
• April 7 - M. McGill
• June 9 - M. McGill
• July 7 - M. McGill
• November 24 - C. Cowell (verbal within meeting minutes)
• November 24 - D. Bartlett
• December 1 - C. Cowell
• December 15 - M. Sholdice

2020 Declarations of Conflict of Interest

• September 9 - M. Sholdice

2019 Declarations of Conflict of Interest

2018 Declarations of Conflict of Interest 

• January 10 - V. Blackmore
• June 6 - M. Vink
• June 20 - M. Vink
• December 19 - M. Sholdice

• 2019 Council Meeting Attendance/Expense Report
• 2020 Council Meeting Attendance/Expense Report
• 2021 Council Meeting Attendance/Expense Report
• 2022 Council Meeting Attendance/Expense Report
• 2023 Council Meeting Attendance/Expense Report
• 2024 Council Meeting Attendance/Expense Report

To speak at a meeting of council or committee deputation requests must be made to the Clerk at least a week prior to the meeting.  Please complete the Application to Speak at a Meeting of Council form which must be returned to the Clerk no later than 1 pm a week prior to the subject meeting.  The Clerk will review requests and pass any matters that staff are readily able to respond to staff for their response.  The Clerk also reserves the right to designate the request to the appropriate meeting upon review of the completed form.

Council meetings are held twice a month alternating at 6:00 p.m. and 1:30 p.m. in Council Chambers located at the municipal office in Glencoe (153 McKellar Street, Glencoe).  The meetings are also streamed live on YOUTUBE. Please check the municipal calendar for verifications of meetings and times.  All meetings of council and committees of council are open to the public (with minor exceptions).  Council agendas are set in advance and may be reviewed at the Southwest Middlesex office or on our meeting agenda page.

Please note that if you are submitting correspondence to council or committees, it is public information, your name may be included on the agenda and published on the municipal website.  Your name and address may be included in meeting agenda/minutes if necessary to identify the issue to be considered by council.

The Mayor is pleased to take requests for meetings or to attend ceremonial events with interested individuals and groups.  If you would like to schedule a meeting with the Mayor please contact the municipal office or the Mayor directly.

In February 2025, Council re-appointed Mr. John Mascarin of Aird & Berlis LLP as the Municipality's Integrity Commissioner. 

The Integrity Commissioner is an independent officer who helps ensure that members of Council and local boards carry out their duties in accordance with the Municipality's Code of Conduct and other policies, procedures, and legislation governing ethical behaviour.

Role of the Integrity Commissioner

The Integrity Commissioner's responsibilities include:

• Providing confidential written and oral advice to members of Council and local boards regarding:
  • The Code of Conduct
  • Municipal policies and procedures governing ethical behaviour
  • General guidance related to the Municipal Conflict of Interest Act.
• Provide opinions and reports to Council and local boards on mattersissues of ethics and integrity.
• Receiving and addressing complaints alleging breaches of the Code of Conduct in accordance with Council-approved complaint protocols.
  • Where a contravention is found, penalties may include a reprimand, an apology, or suspension of remuneration, as permitted by legislation
• Delivering education and training programs for members of Council and local boards, including: group sessions, one-on-one meetings, annual reporting and online resources

Complaint Process

Any individual who has identified or witnessed behaviour or activity by a member of Council or a local board that may be in contravention of the Code of Conduct or Municipal Conflict of Interest Act may submit an informal or formal complaint.  

Informal Complaint

Individuals are strongly encouraged to pursue the informal complaint process as a first step, where appropriate.

An informal complaint may include the following actions:

• Documenting the incident(s), including dates, times, locations, individuals present, and any other relevant information
• Advising a third party of the concerns
• Advising the member that the behaviour or activity may contravene the Code of Conduct
• Identifying the specific provision(s) of the Code of Conduct that may have been contravened
• Encouraging the member to acknowledge the issue, cease the behaviour, and refrain from future occurrences
• Requesting the Integrity Commissioner's assistance in facilitating an informal discussion to resolve the matter
• If applicable:
  • confirming that the member's response is satisfactory, or
  • advising the member that the response is unsatisfactory
• Considering whether to pursue a formal complaint another applicable judicial or quasi-judicial process

With the consent of both the complainant and the member, the Integrity Commissioner may participate in the informal process and may act as a mediator or conciliator

The informal complaint process is not a prerequisite to filing a formal complaint.

Formal Complaint

Formal complaints must meet the following requirements:

• Complaints must be submitted using the Formal Complaint Form and must be dated and signed by the  complainant
• The complaint must include:
  • A concise explanation of the alleged contravention of the Code of Conduct
  • All evidence supporting the allegation
  • The names if any witnesses
• The Complaint Form/Affidavit must identify:
  • The member alleged to have breached the Code of Conduct
  • The section of the Code of Conduct allegedly contravened
  • The date, time and location of the alleged contravention
  • Any additional information required on the Complaint Form/Affidavit
  • If additional space is required, Schedule "A" may be used
• Complaints must be filed with the Integrity Commissioner, who shall confirm that the submission is complete
• The Integrity Commissioner will determine whether the matter falls within their jurisdiction and is not governed by other applicable legislation or policies
• The Integrity Commissioner may, but is not obligated to, request additional information from the complainant.

Closed Meeting Investigator 

The Ombudsman of Ontario serves as the Municipality's Closed Meeting Investigator.

The Ombudsman is responsible for investigating complaints about whether a meeting, or part of a meeting, held by Council or a local board was improperly closed to the public in accordance with the Municipal Act, 2001. 

Please see the Ombudsman Ontario website for more information on what services they provide and how you can make a complaint.